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SOLAR System
Instructions for Noncredit Continuing Education

SOLAR System Logo
Welcome to HCC's Student Online Access to Resources System! Below is a list of questions that will instruct all users in the operation of this helpful tool. Click on any question to see the answer or scroll down the page for the answers to all the questions.  You may login to SOLAR by clicking the graphic at the bottom of the Table of Contents, the graphic at the bottom of the page, or in the menu to the left.

 

We strongly recommend that you print this page in landscape orientation so you may follow the instructions as you go along.

Click here to login to SOLAR

>>Who is eligible to use SOLAR?

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Who is eligible to register online for noncredit continuing education classes?

  • Continuing undergraduate credit students who do not have registration holds on their account.
  • New undergraduate credit students who have received an acceptance letter.
  • Continuing noncredit students who have taken a continuing education noncredit class since summer 1998 and do not have registration holds on their account.
  • New noncredit students who have successfully completed an online application for enrollment.

Who is NOT eligible to register online?

  • New credit students who have not completed an application for enrollment. New students can apply online (click here) or download the application (click here).
  • New credit students who have received an acceptance letter and must complete the academic skills assessment and/or meet with an advisor.
  • New continuing education noncredit students who have not completed an online application for enrollment (click here).

        Note: New students who are not eligible to register online must register by
        mail, fax or in-person. In-person noncredit continuing education registration
        is available in Edgewood Hall.

 

>>What does SOLAR allow me to do at Harford Community College?

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SOLAR allows you to view your student records on the web. This system also allows you to register for classes online in addition to the following services:
  • Register, add or drop noncredit classes
  • View Student Class Schedule
  • View Student Holds
  • View Unofficial Transcript
  • Request Official Transcripts
  • View Grades
  • View Financial Aid Information
  • View Personal Information
  • View Account Information
  • Pay Account Balances Online with Credit Card

 

>>What are the hours I can use SOLAR?

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SOLAR can be accessed at any time daily except between the hours of 1:00 - 1:30 a.m. During this time, SOLAR will not be available due to file maintenance.

 

>>Which web browsers should I use? (AOL users look here)

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For best results, SOLAR should be accessed with the latest Microsoft Internet Explorer or Netscape. (Macintosh users should also use the latest versions of IE or Netscape for best results.)

Please note that AOL users must use the Internet Explorer or Netscape browser on their computer after they login to AOL. Do not use the AOL web browser that comes with the AOL software.

 

>>How do I login to SOLAR?

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First-Time User:
  1. Enter your SSN or assigned HCC Student ID in the USER ID field.
  2. Enter your PIN in the next field. Your initial PIN will be the 6 digits of your birthday in the "mmddyy" format. If your birth date does not work as a PIN, please try the last 6 digits of your Social Security Number. Click Login.
  3. On the next page you will see the message "Your PIN has expired. Please change it now."
  4. First, re-enter the 6 digits of your birthday in Old PIN.
  5. Next, for security reasons you must create a PIN which must be 6 characters (alpha, numeric or alphanumeric). This PIN is case sensitive. This is the PIN number that you will now use to access your records in the future. You will enter this same new PIN twice.
  6. On the next page you will be asked to create a Security Question and Answer. This procedure will allow you to reset your PIN by yourself in case you forget it and provide verification of your identity when you call HCC with questions.
  7. Then you will be presented with SOLAR's Terms of Usage page. Please read the Terms of Usage carefully and click Continue if you agree. Otherwise, you will be logged out and unable to use SOLAR as an online resource.

Returning User:

  1. Enter your SSN or assigned HCC Student ID in the USER ID field.
  2. Enter the 6 character PIN that you created when you first accessed the system.

 

>>How long before I must login again due to inactivity?

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You will remain logged into the system until 30 minutes of inactivity. After that, you will be prompted to login again.

 

>>How do I view/change my personal information?

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  1. Log into the system with your username and password.
     
  2. Click Personal Information.
     
  3. On this screen you may change your PIN or Security Question/Answer here.

  4. You may also view your address, phone number and/or emergency contact information that is on file. For information on how to change this information, please contact:

    Continuing Education and Training at 443-412-2376 (or ext. 376).

 

>>How do I register, add or drop noncredit continuing education classes?

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Note: If you are a new student and have not taken credit or noncredit classes previously at Harford Community College, you must complete a Noncredit Continuing Education Online Application before you can register online.  To start the application process, click here.

  1. Login to the system with your username and password.
     
  2. Click Student Services & Financial Aid.
     
  3. Click Registration.
     
  4. For Students With Registration Holds

    If you have any registration holds on your account, you will not be able to register online. Confirm this by clicking on Register, Add or Drop Classes and you will see a message stating "You cannot add/drop classes due to holds on your records."

    Click View Registration Holds to see the actual holds on your record and click View Solutions to Registration Holds to find out how to correct this problem.
     
  5. Register for Noncredit Continuing Education Classes

    Note: You may view the course schedule or class descriptions from the HCC website by clicking here. Senior adults will want to view class descriptions to determine if class tuition is waivable. Class tuition for Maryland residents is waivable if the class description states "Senior adult and disabled retiree tuition waivers apply."  Senior adults registering for the first time only cannot use SOLAR. You must register by mail, fax or in-person.

    a) For Students Who Know Their Noncredit Continuing Education CRN's (Course Reference Number)

    Click Select Term.  Noncredit continuing education terms will be identified as Noncredit CE terms in the dropdown menu (i.e., Spring Noncredit CE 2006).

    Click Submit. Click Register, Add or Drop Classes from the Menu. Enter the CRN in "Add Classes Worksheet" at the bottom of the screen.

    Click Submit Changes.

    IMPORTANT: Wait for the screen to refresh and then scroll down to review your registration status. The Status column under Current Schedule should read "Web Registered" and the date.

    If the Status column shows Closed Course or other message, then you will not be able to register for the course. Click View Solutions to Registration Errors to see what you can do to correct these problems. You may resume registering for other courses by clicking Class Search on the bottom of the screen.


    When you are finished registering, you should click View Detailed Class Schedule on the menu and verify that you are registered for the classes you wanted.

    To add additional classes, start at the Register, Add or Drop Classes screen and enter the CRN in the "Add Classes Worksheet" or follow Step 5a.

    b) To Search for Open Noncredit Continuing Education Classes by Subject

    Click Search for Open Classes from the Menu. You will then be prompted to select a term for which you are registering.  Noncredit continuing education terms will be identified as Noncredit CE terms in the dropdown menu (i.e., Spring Noncredit CE 2006).

    Click Submit. You will use this form to search for classes for which you would like to register. You may choose any combination of fields to narrow your search, but you must select at least one subject.  Noncredit continuing education subjects begin with "CE."

    Click "Class Search." You will be shown all the classes that fit your selection criteria. Under the Section heading, the "Cap" column shows how many students the class will hold, the "Act" column shows how many students are actually registered in the course, and the "Rem" column shows how many remaining seats are available in the course. Place a check mark in the box under the "Select" column next to a class.

    Note: Closed class sections do not show up in the search. Only open classes are stored in the system.

    Click "Register" at the bottom of the page, which will officially register you for the class(es) that you have checked.

    The Register, Add or Drop Classes page will appear.

    IMPORTANT: Wait for the screen to refresh and then scroll down to review your registration status. The Status column under Current Schedule should read "Web Registered" and the date.

    If the Status column shows Closed Course or other message, then you will not be able to register for the course. Click View Solutions to Registration Errors to see what you can do to correct these problems. You may resume registering for other courses by clicking Class Search on the bottom of the screen.

    Note: Clicking "Add To Worksheet" button will simply place the CRN's of the selected classes into the "Add Class" table on the Register, Add or Drop Classes page.
        

    c) To Drop Noncredit Continuing Education Classes

    Start at the Register, Add or Drop Classes page.  Classes may be dropped by using the options available in the "Action" field.  If no options are listed in the Action field, then the class may not be dropped.  When drops are complete, click Submit Changes.  Wait for the screen to refresh to verify your changes.

  6. Noncredit Continuing Education Registration Tuition & Fees

    Click on CLICK HERE TO COMPLETE CURRENT REGISTRATION SESSION at the bottom of the screenThis will take you to the Registration Fee Assessment screen where you can find your total tuition and fees for the selected term. To view your current total account balance, click Account Summary by Term. We recommend that you print this bill for your records. You must now pay your balance online by clicking Make Credit Card Payment at the bottom of the screen and following the instructions.

    Note: Noncredit continuing education students must pay for their classes at the time of registration and must complete the online credit card payment process.

    Residency Surcharge: 
    Out-of-county residents (except students receiving a senior adult, disabled retiree or Maryland National Guard member tuition waiver) will pay a $5 surcharge per course for all noncredit courses that charge tuition.  If you were an out-of-county resident at the time of your last registration and have since moved in-county, you must complete a "Student Statement of Domicile for Tuition Purposes" form and provide two forms of identification in order to have the $5 surcharged waived when registering.  You may obtain the form by calling 443-412-2376 or visiting the noncredit continuing education registration desk in Edgewood Hall.  Appropriate forms of identification include a driver's license, voter's registration card, or utility bill showing name and Harford County address.

    Out-of-state residents will pay a $10 surcharge per course for all noncredit courses that charge tuition.  Course fees, where applicable, are the same for all students regardless of county/state of residence.

    Senior Adult Waivers:
    Senior adult waivers for Maryland residents will be credited to accounts the next business day. Therefore, at the time of registration account balances will not reflect the senior adult waiver. When paying, deduct the amount of tuition only for courses that are eligible for waiver (fees are not waived). If you are a senior adult and your waiver does not display the next business day, please contact the Cashier's Office at 443-412-2208. Students who have other types of waivers must submit appropriate documentation to the Continuing Education and Training Office in Edgewood Hall or the Cashier's Office in the Student Center.
     

 

>>How do I view my grades?

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  1. Login to the system with your username and password.

  2. Click Student Services & Financial Aid.

  3. Click Student Records.

  4. To View Final Grades, simply select that link and choose the term for which you want to see your final grades.

 

>>How do I view my account balances?

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  1. Login to the system with your username and password.  

  2. Click Student Services & Financial Aid.  

  3. Click Student Records.  

  4. Click View Account Summary by Term to view your balance for the selected term. When posted, tuition waivers, third-party contract payments and noncredit scholarships will be included.

    Note: Separate balances will be displayed for credit and noncredit continuing education terms.  

  5. Click on View Entire Account Summary to view your student account balance over all terms for every year you have been enrolled at the college.

    Note: You may go here to find your total balance for credit and noncredit continuing education tuition and fees.

 

>>How can I have a tuition waiver applied to my account?

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Go to View Registration Tuition and Fees page for noncredit continuing education registration for information on eligibility and requirements to obtain a tuition waiver. This page can be accessed by clicking Student Services & Financial Aid from the main menu and then by clicking Registration. Contact the Cashier's Office at 443-412-2208 or cashier@harford.edu with questions. All required information must be in original form (no copies or faxes) and should be submitted to the noncredit continuing education registration desk in Edgewood Hall or the Cashier's Office in the Student Center.

First-time senior citizens should contact the Cashier's Office at 443-412-2208 or cashier@harford.edu to initiate a waiver. Students who received a senior waiver in the past should have the waiver applied automatically. Waivers are applied to student accounts through an overnight process. You should pay all charges less the expected waiver at the time of registration. You should check your account the next business day to confirm that the waiver has been applied. Contact the Cashier's Office at 443-412-2208 or cashier@harford.edu with questions or concerns.

 

>>How do I pay my account balance?

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Noncredit continuing education classes must be paid at the time of registration. You may pay your account balance online using Visa, MasterCard, Discover, or American Express through a secure connection utilizing SSL encryption provided by Entrust. To make payment, select Make Credit Card Payment from View Registration Tuition and Fees page in the Student Registration section or the Account Summary by Term or Entire Account Summary pages in the Student Records section.

 

>>How do I view and request my transcript?

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  1. Login to the system with your username and password.  

  2. Click Student Services & Financial Aid.  

  3. Click Student Records.

a) To view your unofficial transcript

Click on View Academic Transcript. Select the appropriate level of "Noncredit Continuing Education." If you keep "All Levels", both credit and noncredit courses will be displayed. Then select "Noncredit CE" for the respective transcript in the "Transcript Type" menu. Click Submit. Please note that this is an unofficial display of your transcript.

b) To mail your official transcript to a college or university using the External College Code

Click on Request Printed/Official Transcript

Click on Look Up College Code link next to the External College Code Row/Field and select a state in the menu. 

Click on the List Cities button. Select a city in the menu and click on the List Colleges button. Find the college you want to mail your official transcript to in the menu and click on the Copy Information button. Click on the Continue button.

Note: When requesting an official transcript, never use the Internal College row/menu choice.

Note: You may make up to 10 transcript requests per day with 2 copies per request. There is a $5.00 charge per copy for official transcripts.

Select the appropriate Transcript Type (Noncredit CE Transcript) in that menu.

Select the same choice for Course Level (Noncredit Continuing Education) in that menu. Do not select "All Course Levels" as an option. 

Note: If the college is not listed or the address does not default in, you will need to fill in the college name, address, city, state and zip code fields. DO NOT FILL IN NATION FIELD. Click on the Continue button. 

Select 1 or 2 copies to be delivered. 

Leave the Official Transcript option checked on "YES". 

In the Delivery Method field, you MUST choose "Standard Mailing - per copy $5.00". In the Payment Method field, you MUST select Credit Card Payment. Click Continue. Enter your credit card information and click the Submit Payment button. Once you receive verification that your credit card payment has been processed, click on the Continue button. You must receive a signature page that reads "Your transcript is confirmed only if you charged the transcript fee to your credit card."

C) To mail your official transcript to your home or business address

Click on Request Printed/Official Transcript

Select your address in the One Of Your Addresses row/menu and click on the Continue button. 

Select the appropriate Transcript Type (Noncredit CE Transcript) in that menu. 

Select the same choice for Course Level (Noncredit Continuing Education) in that menu. Do not select "All Course Levels" as an option. Click on the Continue button (the address is supplied by database when you picked your address). 

Note: When requesting an official transcript, never use the Internal College row/menu choice.

Note: You may make up to 10 transcript requests per day with 2 copies per request. There is a $5.00 charge per copy for official transcripts.

Select 1 or 2 copies to be delivered. 

Leave the Official Transcript option checked on "YES".

In the Delivery Method field, you MUST choose "Standard Mailing - per copy $5.00". In the Payment Method field, you MUST select Credit Card Payment and click the Continue button. Enter your credit card information and click the Submit Payment button. Once you receive verification that your credit card payment has been processed, click on the Continue button. You must receive a signature page that reads "Your transcript is confirmed only if you charged the transcript fee to your credit card."

D) To mail your official transcript to an address of your choice

Click on Request Printed/Official Transcript. Type in the name of the location or institution you wish to send your transcript to in the Issue To row/field and click on the Continue button. 

Select the appropriate Transcript Type (Noncredit CE Transcript) in that menu. 

Select the same choice for Course Level (Noncredit Continuing Education) in that menu. Do not select "All Course Levels" as an option. Fill out the address, city, state, and zip fields and click on the Continue button (ignore the Nation field and the phone field is optional). 

Note: When requesting an official transcript, never use the Internal College row/menu choice.

Note: You may make up to 10 transcript requests per day with 2 copies per request. There is a $5.00 charge per copy for official transcripts.

Select 1 or 2 copies to be delivered. 

Leave the Official Transcript option checked on "YES". 

In the Delivery Method field, you MUST choose "Standard Mailing - per copy $5.00". In the Payment Method field, you MUST select Credit Card and click the Continue button. Enter your credit card information and click the Submit Payment button. Once you receive verification that your credit card payment has been processed, click on the Continue button. You must receive a signature page that reads "Your transcript is confirmed only if you charged the transcript fee to your credit card."

Note: Routine file maintenance purges the request record about every 4 months after the date of that request.

 

>>Whom do I contact if I have problems or questions with SOLAR?

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If you are experiencing login problems or need any help with SOLAR during operating hours, please call Continuing Education and Training at 443-412-2376 (or ext. 376.)

Click here to login to SOLAR


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